Our past experience as a public sector buyers and current experience as tender and bid writing consultants means that we fully understand the way in which tender documents are put together and how the buyers undertake evaluation of your submissions.

We will apply our knowledge of procurement weighting and scoring systems, to target your written responses to provide meaningful evidence and ensure that your bid maximises your chances of achieving high scores when evaluated.

Read past case studies of how we have done this for clients here.

 

SQ & ITT Writing

Don’t struggle alone, we can help you write your tender!

Answer the questions asked – this seems obvious, but many businesses fail to do this. Keep the response in line with both the specification and the aims and objectives of the buying organisation.

We write your tender submission by liaising with key members of your team. We often find that involving customer facing members of your team in discussions regarding the tender process can really add value to the responses that we build – as they understand the customers’ perspectives well. You may wish to delegate to them certain sections or questions within the tender. Tender Victory will manage the completion of your bid to ensure that we all work together to build thorough responses that produce a winning tender.

Five Steps to ease you into writing with Tender Victory

1
Once you give us the go ahead to complete the tender with you Tender Victory assigns a dedicated tender writer to work with you. We both agree a timeline for completion, working back from the submission deadline. Your writer will then read through the documentation and plan the responses, taking into consideration the aims and objectives of the buyer in this procurement.
2
We look at how the scoring and weighting of the tender you are responding to have been applied – by doing this we understand which questions have the potential for the highest marks and influence available, as these are the areas most important to the buyer.
3
When we look at the tender questions, we think about theming of the responses in line with your unique selling points, as well as the aims and objectives of the buyer and their organisation.
4
Your tender writer will keep in good contact with you, as we work together towards the submission deadline. We liaise with you to ensure we are pitching your business at the right level.
5
Our skilled writers know how to work with you and draw out from you pertinent company information/. They use this to make your bid personal, tailored and stand out from the rest in the eyes of the buyer.

We appreciate the terminology can be daunting and so we turn it into plain English for you, in order to ensure you have a full understanding of the process. SQ, PQQ, ITT, RFQ, PIN, OJEU, Open, Restricted are just some of the acronyms and keywords used within public sector processes. We can help you to understand them and their application. Read our “understanding terminology” blog here today to give you a headstart!

Our costs for writing are genuine quotes that reflect your specific project need, so we always like to see the documentation first. By doing this we can then provide a bespoke quotation that is tailored to the tender on your desk. Our quotes are based on a standard daily rate, which is affordable, reasonable and competitive.

Are you happy to write the first draft of your tender yourself? If so then we can still provide you with valuable assistance, please refer to our Tender Review and Analysis service.

EDUCATION PIC Client secures education sector contract, providing business growth during 2020’s lock down Whilst there was a marked downturn in new tender opportunities during the lockdown period in Spring/Summer 2020, some areas of public sector tendering did continue. One such area was the education sector, whilst schools may not have been fully open, their business-as-usual requirements continued to be considered and tendered. For example, during lockdown we saw tender opportunity notices for school catering services and school cleaning services. Our client participated in a number of school catering service tenders during lockdown, with successful outcomes! View Case Study
Recycling provider Waste Management Company secures large contracts as prime contractor Our waste management client is a market leader with considerable expertise and excellent coverage in its area of operation. A lack of tendering resource however meant that it had lost opportunities to win contracts in its own right and often operated as a sub-contractor providing services via another company. View Case Study
Security camera Security Industry tenders to Police Force As the existing incumbent supplier to the procuring police force, with a good track record, our security industry supplier was in a good position to understand the requirements of the Force in this new contract which was being tendered in 2011/12. However the new contract had additional requirements and service levels, and was also to encompass a larger geographical area. View Case Study
Catering in the kitchen Catering Provider tenders to Police Force A local catering business tendered to a large Police Force for the contract to run their on-site HQ catering and canteen service. They had already been shortlisted to ITT (Invitation to Tender) stage after completing and submitting their own PQQ. The ITT document was considerably more complex and they wanted to ensure a high quality submission at this crucial stage. Tender Victory’s services were engaged to provide a review and analysis of their draft ITT response document prior to its submission in August 2011. View Case Study
Community care Community Care Provider tenders to City Council Our client, a Community Care provider, tendered to large City Council for a position on a multi-million pound framework in the north of England.As a new business, our client had an excellent team of experienced individuals. Their approach to care provision had also been recognised as unique and refreshing by senior council executives. However, the business itself was a start-up and the team lacked any tendering experience. View Case Study

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